Executive Board Job Descriptions

President:

• Serves as the presiding officer and the official representative of the Fairlands PTA.
• Must review and approve all materials distributed by the Fairlands PTA before it is submitted to the Principal for review.
• Presides at all Fairlands PTA general meetings and Fairlands PTA Exec. Board meetings and prepares the meeting agenda.
• Attends the Pleasanton PTA Council meetings and the monthly PCC (Parent Communication Council) meetings.
• Also Chairman of Communications, Fairlands Flyer, Assemblies, Hospitality, Marquee, PPIE, Directory, Web Master, Yahoo! Group, and Membership.
• Must approve each check or reimbursement request.

Executive Vice President:

• Serves as the primary aide to the President.
• Chairman for the following Fundraising committees: Book Fair, Box Tops, Gift Wrap, Kids Art Fundraiser, Firestone Photography, Entertainment Books, Family Fun Night, Recycling, Spirit Sales, Escrip, and Rummage Sale.

VP of Volunteers and Health Services:

• Recruits and manages all PTA Volunteers.
• Responsible for the following Committees: Room Parent Coordinator, Teacher Wish List, Red Ribbon Week, Safety, Families in Crisis, Environmental Awareness (Go Green), Health and Wellness, Hot Chocolate Days and providing a list of volunteers to the Science teacher for the Science Fair.

VP of Education and Community Services:

• Responsible for the following Committees: Holiday Breakfast, Ice Cream Social, Make a Difference Week, Holiday Store, Book Swap, Multicultural Night, Pictures, Talent Show, Yearbook, Reflections, and Art Night.

Secretary:

• Keeps an accurate record of the proceedings of all PTA membership and Exec. Board meetings.
• Responsible for presentation of minutes at the Exec. Board and general meetings.
• Must approve each check or reimbursement request.

Treasurer:

• Maintains the financial records of the organization.
• Prepares and presents the financial reports for PTA meetings.
• Pays all bills for Fairlands PTA, including remittance to Council of per caps and insurance.
• Responsible for filing Federal tax return.

Financial Secretary:

• Counts the cash at all events and prepares the cash receipt with the committee chair.
• Makes all bank deposits and keeps an accurate record of all deposits.

Auditor:

• Prepares a midyear audit and year-end audit.

Parliamentarian:

(Appointed by the President, not an elected position.)

• Manages the election and start of the nominating committee.
• Maintains and updates the bylaws with the help of the bylaw review committee.
• Advises on parliamentary procedure when requested.

*In addition to the above responsibilities, each Exec. Board member needs to attend both the monthly Exec. Board meeting and the general meeting.